Board of Governors 2023-24

Board of Governors 2022-23

Board of Governors 2021-22

Board of Governors 2020-21

Board of Governors 2019-20

Board of Governors 2018-19

This is to inform you that following Teaching & Non-teaching staff Members, students of our Institute and Women Representative of SC/ ST/DT/NT/SBC/OBC category are appointed as members of the Maitri Sangh- a Committee for SC/ST category students for the year 2018-19.

2023-24

2022-23

2021-22

2020-21

2019-20

2018-19

This is to inform you that following Teaching & Non-teaching staff Members and student representative of our Institute are appointed as members of the Internal Complaints Committee (ICC) for the year 2018-19 & 2019-20.

2023-24

2022-23

2021-22

2020-21

2019-20

2018-19

Students are hereby informed that following are the members for the Grievance Redressal committee for the year 2018-19. In case of any doubts, queries or complaints please contact the committee members.

The suggestion cum complaint box is available at Reception Counter & in Library of the Institute. Also, the Sakhi Box is installed in the Institute at 2 places especially for Girl students for submitting their grievance. The Online Grievance redressal system is available on the website of the Institute, i.e. ptvaim.ac.in.

You can also submit written queries to the Registrar & Public Information Officer, Ms. Sunitra Shringarpure.

2023-24

2022-23

2021-22

2020-21

2019-20

2018-19

2023-24

2022-23

2021-22

2020-21

2019-20

2018-19

2023-24

2022-23

2021-22

2020-21

2019-20

2018-19

2017-18

2023-24

2022-23

2021-22

2020-21

2019-20

2018-19

This is to inform you that following Teaching & Non-teaching staff Members, students of our Institute and Women Representative of SC/ ST/DT/NT/SBC/OBC category are appointed as members of the Maitri Sangh- a Committee for SC/ST category students for the year 2018-19.

2021-22

2020-21

2019-20

2018-19

2021-22

2020-21

2019-20

2018-19

This is to inform you that following Teaching & Non-teaching staff Members and student representative of our Institute are appointed as members of the Internal Complaints Committee (ICC) for the year 2018-19 & 2019-20.

2021-22

2020-21

2019-20

2018-19

Board of Governors 2021-22

Board of Governors 2020-21

Board of Governors 2019-20

Board of Governors 2018-19

Exam Policy

Leave Policy for Employees

Recruitment Policy Revised

Time and Attendance Management

Induction Policy

1. Objective
   To achieve smooth, coordinated functioning of library and help students, faculty and staff to get maximum benefits of the facilities available in library.
2. Applicability
   To all students and staff members of P.T.V.A’s Institute of Management
3. Policy
   PTVA’s Institute of Management practices Dr. S. R. Ranganathan’s (Father of Library Science) Five Laws of Library Science in view of the growing Information and Technological trends, changing user expectations, supporting research and innovation through qualitative collection.
   These Laws are:
   • Books (Documents) are for use.
   • Every reader his/her book (documents).
   • Every book (documents) its reader.
   • Save the time of the reader.
   • The library is a growing organism.

   These shall be achieved by

   • Building Qualitative collection to support teaching, learning, research and innovation activities.
   • Building advanced technological infrastructure to support all library housekeeping operations.
   • Undertaking training activities to make the use more aware of the library and online resources.
   1. Procurement policy and procedure
      1. Purchase and use of current titles.
         The Library undertakes following method for purchasing new titles.
         • The Library procures books recommended by the University and as per AICTE Norms.
         • The library procures the books which are duly recommended by teachers and students through the process of filling up ‘Requisition Form’.
         • The Library procures books on Approval basis from various book venders considering courses available in our Institute. The teachers are invited to approve the books by filling up the Requisition Form.
         • The Library invites quotations from vendor(s) regarding cost and discount available on each title.
         • After receiving Sanction from The Director Sir, approved books are procured.
      2. E – Journals / Online Databases
         Online journals and databases are subscribed to meet growing requirements of students for project work, assignments research work as well as for the undertaken by our faculty members including those pursing doctoral degrees.
      3. Software
         The library software i.e. SLIM21 keeps track of the documents. The library staff makes use of software to answer queries by students regarding location of book shelves, issuance and number of copies available.
   2. Discount offered on books/ periodicals
      Every registered book suppliers need to offer discount on the books purchased for the library.The registered book vendors/publishers offer 20% discount on books through the Good Office Committee (refer to GOC by laws) suggests10% discounts on books. However, we get around 20% and less than in few cases.As per as journals are concerned, by GOC rule, we do not get any discount on periodicals. However, there are some subscription agents who offer us discount and there are no ‘fixed discount rates’.Annexure: GOC Regulations
   3. Inter library loan policy
      I. DefinitionAn interlibrary loan is a transaction in which a library material, or a copy of the material, is made available by one library to another Library of the college/institutes/organization upon request.
      II. PurposeThe purpose of interlibrary loan services is to obtain library materials for our patrons that are not available in our Library and to lend materials from our collection to all eligible requesting libraries.
      III. Interlibrary Borrowing
      A. The reader needs to request for the title in writing. The participating library needs to submit the request in writing and collect the book, if it is available in our Library.
      B. Loan Materials
      1. The following materials are usually available for interlibrary loan:
         • Books
         • Photocopies of periodical and newspaper articles (from hard copy, microfilm and microfiche).
      2. Most libraries will not ordinarily lend the following types of material:
         • Rare or valuable material, including manuscripts
         • Bulky or fragile items that are difficult or expensive to ship
         • Material in high demand at the lending library (i.e. “best sellers” recently published items, etc.)
         • Audio visual materials

      C. Borrower’s Responsibilities

      1. Each patron is responsible for checking the holdings of our Library for the item before requesting it on interlibrary loan.
      2. Loan Period:
         • Maximum 20 Days for Teaching and Non-teaching Members
         • Maximum 7 Days for Students
   4. Circulation Policy
      1. 3 books/Journals are issued against library card to every student for 15 days. After 15 days of the issuance, the borrower of books/study material has to return or reissue (only 1 reissue is allowed) book for further 15days otherwise Rs.5 per day fine will be charged.
      2. To help students book reissue facility available on phone only once.
      3. If issued Books or Journals are lost, students are required to inform library counter immediately to avoid levying further fines and follow the guidelines related to replacement cost along the fine on prorata basis.
      4. If Library card is Lost, Duplicate library card can be given on payment of duplicate library card charges.
   5. General Rules
      1. Library will remain open From 8.30 a.m. to 9.00 p.m. (Monday to Saturday).
         From 10 a.m. to 6 p.m. (Sunday)
      2. Library will be closed on Public holidays
      3. Bag/Cell phone/Laptop not allowed in Library
      4. Consuming food or drinks (except water) is not allowed in library.
      5. Pin drop silence and library decorum is expected.
      6. Damage to Library Property will have disciplinary action.
   6. Newspapers Policy
      We believe that Newspapers are the Stepping stone to inculcate reading habit among the students at the same time provide information which will be very helpful in their academic and professional life. Newspaper are playing vital role in updating current information to students and staff. Our Library has been subscribing leading Newspapers.
      The Library undertakes following method for purchasing of Newspapers.
      • The library Subscribed Newspapers which are duly recommended by teachers through email request.
      • After Receiving Newspaper Requisition, enquiry is made by library to local newspaper agent regarding cost of recommended newspaper
      • After getting approval from Director Sir, Newspaper will be subscribed on monthly bill basis.
      • Stands are available in library for display of newspapers.

        1 Discard policy – Old newspapers are discarded on half yearly basis. Books are not discarded till now as the institute was set up in 2009 and the same has to be retained for minimum 15 years which are in good and legible condition.

   7. e-Books / e-Journals/ e-database
      Institute shall subscribe e-Books / e-Journals/ e-database from time to time as required by AICTE and on teachers. Also Library in-charge shall maintain usage report of all e-databases and discuss with relevant teachers at the time of renewal.

Aim :

• The computer centre is an all-purpose facility designed to meet the requirements of the academic and administrative staff and the students of the institute.
• The systems in the centre are equipped with the latest software which are in tune with the industry requirements.
• The faculty can update their technical skills by using various packages available in the systems and can share their knowledge with the students.

1. Email account creation
   1. The accounts department is entrusted with the task of creating new accounts for new hire, which generates the new email account. All usernames are tracked so as to avoid duplication.
   2. The email account for new hires is created within one hour. The accounts department immediately informs the new hires by mailing the user name and temporary password to their personal email account. The new hire is prompted to change the temporary password on the first login.
   3. The nomenclature followed for teaching staff is; firstalphabet(firstname).lastname@domainname.com
   4. The institute has a standard email account id for the Director of the institute with the email id director@domainname.com and Non-Teaching staff which comprises of the accounts admin, and library section with their email ids as accounts@domainname.com, admin@domainname.com and library@ptvaim.ac.in respectively.
2. Email account deletion
   1. When a faculty member leaves the institute by resignation or termination, the email account will revert to the institute. In case of termination the email account gets blocked by the accounts department within 30 minutes of termination.
   2. If the employee resigns the email id will revert to the institute after completing the exit formalities on the last day of the employee in the organization. The accounts department changes the password of the email account and keeps the email account active for 30 days before deleting.
   3. The account holder is expected to clear the account of personal correspondence before leaving.
3. Warranty & Annual Maintenance Contract
   1. Computers purchased by the institute should be on a comprehensive warranty of 1-year on-site.
   2. After the expiry of warranty, computers should be under annual maintenance contract. Such maintenance should include OS re-installation and checking virus related problems also.
   3. The computers should be periodically checked every 3 months for any operating system related updates, new versions of software and general hardware related issues.
4. Maintenance of Computer Systems provided by the Institute
   1. In case of complaints related to any maintenance issues of the computer hardware or defunct functioning of any software the employee should mail /call the IT resource person.
   2. The responsible person/in charge/AMC personnel of the Computer Centre will attend the complaints related to any maintenance related issues and work towards resolving the same within 2-3 working days depending on the nature of problem.
5. Data Backup
   1. The institute has external hard disks drive of data storage capacity of 500 Giga Byte to 2 Tera Byte. Important data relating to various functions viz. academic, examinations, accounts and administration is stored in these hard disks drive. The storage is placed on the campus and outside the premises in the trust office for future retrieval.
   2. Data is backed up periodically every 15 days (atleast once a month for teaching staff) in the portable drive (external hard disk) which is in the institute and at Pethe Safety Lockers (P) Ltd. The cycle of data backup is twice between 12th to 15th & 28th to 30th of every month.
   3. Data is backed up to provide disaster recovery and for future retrieval.
6. Website Updation and Maintenance
   1. Any update to be made on the institute’s website has to be routed through the faculty in charge of the website and the Director of the institute.
   2. A request mail containing the nature of the Updation along with the content needs to be mailed to the faculty in charge at least 24 hours in advance
   3. The faculty in charge sends the details of the content to the vendor in charge of the website updation and maintenance.
   4. The vendor updates the content on the website within 3-6 hours of sending him the content if the request is made on working days between Monday to Friday depending on the nature of updation and urgency of the task. If request is raised post working hours after 6:00 pm on Friday, the content would get updated on the next working day i.e. on Monday
7. Audio Visual
   1. The Computer Centre resource personnel will assist teaching and non-teaching staff with any audio visual needs. To ensure a successful conference or presentation, the following must occur;
   2. A request is to be raised with the computer centre resource at least 24 hours in advance to ensure the request is met diligently.
   3. The resource person will attend to the request raised to ensure the details of the project and plan accordingly.
8. Disposal of Electronic Equipment
   1. The Computer Centre disposes of outdated electronic equipment. In order to dispose of equipment, the user must submit an email to the computer centre resource/ in charge marking a carbon copy to the vendor and the director, faculty in charge and accounts department.
   2. The IT resource will keep outdated equipment in storage for at least 60 days, after which, the equipment will be disposed of at an environmentally friendly electronics recycle location or the vendor where the hard drives will be destroyed and a certificate of destruction will follow.

Computer Centre Policy

1. Objective
   1. The Institute’s computer centre policy exists to maintain, secure, and ensure legal and appropriate use of Information technology infrastructure established by the Institute on the campus.
   2. This policy establishes institute-wide strategies and responsibilities for protecting the Confidentiality, Integrity, and Availability of the information assets that are accessed, created, managed, and/or controlled by the institute.
   3. Information assets addressed by the policy include data, information systems, computers, network devices, intellectual property, as well as documents and verbally communicated information
2. Applicability
   1. Applies to all the users such as Students, Teaching Staff and Non-Teaching Staff members of the Institute.
   2. Resources
      • Network Devices wired/ wireless
      • Internet Access
      • Official Websites, web applications
      • Official Email services
      • Data Storage
      • Mobile/ Desktop / server computing facility
      • Documentation facility (Printers/Scanners)
      • Multimedia Contents
3. Policy
   1. Responsible use of Information Technology Resources
      PTVA’s Institute of Management provides computing, networking and information resources for use as business tools to support their efforts to meet their institute related objectives. Individuals are expected to be careful, honest, responsible, and civil in the use of computers and networks. Any use of institute’s computers and networks by employee(s)/student(s) that is inappropriate to the workplace or otherwise contributes to creating a harassing or uncomfortable workplace, or creates a legal risk will subject the employee(s)/student(s) to counselling, formal disciplinary action and/or termination.The Institute reserves the right to restrict the use of its information technology resources and to remove or limit the access to information technology resources as required.
   2. IT Hardware Installation
      Institute network user community needs to observe certain precautions while getting their computers or peripherals installed so that he/she may face minimum inconvenience due to interruption of services due to hardware failures.
   3. Warranty & Annual Maintenance Contract
      Computers purchased by the institute should preferably be with 1-year on-site comprehensive warranty. After the expiry of warranty, computers should be under annual maintenance contract. Such maintenance should include OS re-installation and checking virus related problems also.
   4. Network Cable Connection
      While connecting the computer to the network, the connecting network cable should be away from any electrical/electronic equipment, as they interfere with the network communication. Further, no other electrical/electronic equipment should be shared with the power supply from where the computer and its peripherals are connected.
   5. File and Print Sharing Facilities
      File and print sharing facilities on the computer over the network should be installed only when it is absolutely required. When files are shared through network, they should be protected with password and also with read only access rule.
   6. Shifting Computer from One Location to another
      Computer system may be moved from one location to another with prior written intimation to the Computer Centre, as Computer Centre maintains a record of computer identification names and corresponding IP address.
   7. Maintenance of Computer Systems provided by the Institute
      For all the computers in the institute premises the responsible person/incharge/AMC personnel of the Computer Centre will attend the complaints related to any maintenance related issues and work towards resolving the same with authority(ies) of the institute.
   8. Noncompliance
      PTVAIM’s faculty, staff, and students not complying with computer hardware installation policy may leave themselves and others at risk of network related problems which could result in damaged or lost files, inoperable computer resulting in loss of productivity. Hence, disciplinary action will be taken against those individuals who are not complying with the policy of the institute.
   9. Software Installation and Licensing Policy
      Any computer purchases made by the institute should make sure that such computer systems have all licensed software (operating system, antivirus software and necessary application software) installed. Respecting the anti-piracy laws of the country, the institute’s IT policy does not allow any pirated/unauthorized software installation on the institute owned computers. In case of any such instances, institute will hold the individual personally responsible for any pirated software installed on the computers.
   10. Backup(s) of Data
       Individual users should perform regular backups of their vital data present on their computers. Virus infections often destroy data on an individual’s computer. Without proper backups, recovery of destroyed files may be impossible. Backup of all important documents should be taken every 15 days that are of administrative & financial nature and atleast every 1 month with respect to data and documents of teaching staff.These electronic Backup must be taken on atleast 04 External Hard Disks (For example, Two at Institute and Two shall be kept outside of the Institute at safe place in Locker by office personnel) and the same has to be kept at a safe location outside the institute. Hence, institute has taken a locker at Pethe Safety Lockers (P) Ltd. where all important data related to the Institute shall be kept in the form of portable drive (external hard disc).
   11. IP Address Allocation
       Any computer (PC/Server) that will be connected to the institute network, should have an IP address assigned by the computer centre. Following a systematic approach, the range of IP addresses that will be allocated to each computer is decided.
   12. Email Account Use Policy
       In an effort to increase the efficient distribution of critical information to all faculty and staff it is recommended to utilize the institute’s e-mail services, for formal institute communication and for academic & other official purposes. E-mail for formal communications will facilitate the delivery of messages and documents. Formal University communications are official notices from the institute to faculty, staff and students. These communications may include administrative content, such as human resources information, policy messages, general institute messages, official announcements, etc.
   13. Responsibilities of the Administrative Unit
       Computer Centre needs latest information from the Admin Office of the institute for providing network and other IT facilities to the new members of the institute and for withdrawal of these facilities from those who are leaving the institute, and also for keeping PTVAIM’S website up-to-date in respect of its contents under the guidance of the faculty incharge. The IT resource along with the admin office shall back(s) up all the required data of employees leaving the organization in the institute’s external hard disk drive.
   14. Video Surveillance Policy
       The CCTV system has been installed by institute with the primary purpose of reducing the threat of crime generally, protecting institute’s premises and helping to ensure the safety of all staff, students and visitors consistent with respect for the individuals’ privacy. These purposes will be achieved by monitoring the system to:
       • Deter those having criminal intent
       • Assist in the prevention and detection of crime
       • Facilitate the identification, apprehension and prosecution of offenders in relation to crime and public order.
       • Facilitate the identification of any activities/event which might warrant disciplinary proceedings being taken against staff or students and assist in providing evidence to managers and/or to a member of staff or student against whom disciplinary or other action is, or is threatened to be taken.

Code of Conduct for Teachers & Staff
1.Preamble

• 1.1 PTVA’s Institute of Management believes that for an institute to succeed, grow and excel, it needs to be anchored to its values and beliefs and motivate all its employees to consistently display these values in the course of their interactions with all stakeholders.
• 1.2 The Code of Conduct and Ethics, articulated below, embodies the Institute’s values and beliefs, and endeavours to lay down guidelines for employees to follow in their day to day work life.
• 1.3 All employees are requested to read and imbibe the Code of Conduct and Ethics and follow it in letter and spirit, so as to maintain the highest standards of values in their conduct to achieve Institute’s objectives.
• 1.4 The Institute’s values and beliefs shall act as the guiding principle in the enumeration, interpretation and periodic review of the Code of Conduct and Ethics.

2.Objective

• 2.1 The Institute prides itself on the high standards embodied in its working principles. The Institute expects its employees to adhere to these standards in their day to day activities.
• 2.2 The following Code of Conduct and Ethics is intended to provide guidelines for the professional, ethical, legal and socially responsible behaviour that the Institute expects from its employees.

3.Applicability

• 3.1 All employees on the rolls of the Institute are governed by this Policy.
• 3.2 Employees are the representatives of the Institute and hence are expected to demonstrate high degree of discretion and astute judgment in their dealings.
• 3.3 Although due care has been taken to address most conceivable situations, it is not possible for this Code to cover every situation that may arise. In circumstances where employees are unable to consult an appropriate person in the Institute, they are expected to use sound reasoning and good judgment in handling the situation in the interest of the Institute and its values.

4. Policy Guidelines of Conduct

• 4.1 National Interest: PTVA’s Institute of Management is committed in all its actions, to promote quality education and shall neither engage in any activity that would adversely affect such objective, nor shall undertake any activity or project which is to the detriment of the national interests.
• 4.2 Use of the PTVA’s Institute of Management Brand: The use of PTVA’s Institute of Management name, logo, Intellectual Property Rights and MoUs, if any, shall be governed by manuals, codes and agreements as issued by the Institute. No employee, third party or joint venture shall use the PTVA’s Institute of Management Brand for any purpose without specific authorization.
• 4.3 Social Responsibility: PTVA’s Institute of Management’s Social Responsibility is aimed at anticipating and meeting relevant, emerging needs of the society in the areas of education, community service, health & hygiene and livelihood. The Institute encourages its employees to actively participate in CSR activities.
• 4.4 Competition: PTVA’s Institute of Management shall market its services on its own merit and shall not make unfair and misleading statements about competitors’ services. Any collection of competitive information shall be made only in the normal course of conducting Institute related activities.
• 4.5 Quality of Services: PTVA’s Institute of Management is committed to deliver services of world class quality based on the requirement of its stakeholders which is built to national and international standards.
• 4.6 Equal Opportunities: PTVA’s Institute of Management shall provide equal opportunities to all employees and treat them with dignity. All decisions pertaining to eligibility, qualification and selection of applicants in all matters will be based on merit. No discrimination shall be made based on the basis of community, race, religion or gender.
• 4.7 Accurate and Complete Accounting: Employees shall use Institute’s funds and other property solely for the benefit of the Institute. All disbursements must be lawful and consistent with Institute’s polices.

  No unrecorded fund, reserve, asset or special account shall be set up or maintained for any purpose. No false or fictitious entries shall be made in books, records, accounts, or in Institute communications for any reason. No payment or transfer of funds or assets (such as tangible and intangible) shall be made for any purpose other than what is specifically authorized or is clearly within the discretion granted by the Institute.

  Employees are responsible for accurate and timely record keeping for all Institute’s assets, liabilities, revenues and expenses in compliance with accepted accounting rules and controls. All books, records and documents must accurately and completely describe the transactions.
  

• 4.8 Settlement of Expenses: Employees shall settle all the expenses incurred on account of travel, food, etc., on Official Duty as per the guidelines stipulated in the Policy/Policies.
• 4.9 Protection of Intellectual Property: Copyright of all designs, drawings, formulas, charts, methodologies, inventions, etc., shall be treated as “Work made for hire” and the intellectual property rights over the same shall vest with the Institute.
• 4.10 Collaboration within PTVA run Institutes: PTVA’s Institute of Management shall cooperate with all other institutes run by the Parent Trust by sharing knowledge, infrastructure, human and management resources and making efforts to resolve disputes amicably, albeit without adversely affecting its interests and shareholder value.
• 4.11 Confidentiality and Non-disclosure: Employees shall ensure that all information available to them in the course of employment in the Institute are kept strictly confidential and she/he shall not disclose to any party except to the extent necessary for the purpose of due performance of her/his service/discharge of her/his duty to the Institute. An employee of PTVA’s Institute of Management and her/ his immediate families shall not derive any benefit or assist others to derive any benefit from the access to the insider information about the Trust & the Institute, including information which is not available publicly.
• 4.12 Policy and Process Integrity:

  Falsification or Destruction of information – No employee shall make any statement or do any act that encourages or results in unlawful, untimely, false or intentional misrepresentation, concealment or destruction of information in order to deceive or mislead.

  Using equipment and consumable resources : Employees shall ensure that all equipment, resources, and consumable items are used for the work and business of the Institute.
  
  This excludes certain:
  a) Limited, occasional and brief private telephone calls and faxes
  b) Limited and occasional use of a photocopier
  c) Limited and occasional use of the email and Internet system subject to the government policy on use of the Internet and electronic mail

  Using the Internet, Intranet, and Electronic mail : Employees shall avoid using of computers for sending, receiving, and/or copying inappropriate material. Employees will ensure that the transmission of information via communication and information networks and devices are made only if authorized to do so and in accordance with the relevant protocols. Employees will avoid sharing of password with another person, share another person’s password/s, or record password/s which can be misused. The Institute may monitor the use of these networks and devices, and an employee may be called upon to explain her/his use of them.

• 4.13 Protecting Institute’s assets:
  Misuse of Resources – Employees shall avoid any improper, unauthorized or unlicensed use of property or resources for non-Institute related reasons or purposes including improper use of systems and timekeeping.

  Theft – Employees shall avoid any unauthorized removal or taking of supplies, equipment, furniture, fixtures, products, cash, merchandise or other tangible property of the Institute.
  

• 4.14 Unethical Transaction:
  No employee shall assist in the misuse of Institute’s funds, irrespective of the amount involved, including the misappropriation of such funds for her/his personal benefit, or stakeholders. All payment and transfers of premium and other items of value shall be made openly and must be disclosed and duly authorized by the concerned authority.
• 4.15 Gifts and Entertainment:
  Except in connection with and specifically pursuant to programs officially authorized by the Institute, no employee shall accept, directly or indirectly take any money, objects of value, or favours/discounts from any person or other company/institute/organization that has or is doing or seeking business with the Institute. All employees must disclose authorized transactions of this nature to the Institute. All payments or transactions must be consistent with applicable laws and accepted practice and must be accurately recorded in the Institute’s books and records.
• 4.16 Relationship with Government and Public officials:
  An employee of PTVA’s Institute of Management may occasionally contact government and regulatory officials to keep them informed about her/his operations and positions on issues. She/he is responsible for these contacts and must understand and obey the laws governing lobbying activities and reporting requirements. She / He should also be familiar with specific rules set by individual agencies or other governmental bodies.
• 4.17 Public Representation:
  No employee shall, without the express consent of the Management/ Competent Authority, call for Press meets, brief the Press or speak to the Media or participate in discussions, forums etc. in the media, to discuss any issues related to the activities of the Institute or future prospects or projections of the Institute.
• 4.18 Charitable Contributions:
  Although employees are encouraged to be socially responsible and politically active, Employees may not contribute the Institute’s funds or assets to any Charitable Institution or similar Institution, unless such contribution is expressly permitted by law and has been pre-approved by the appropriate, authorized representative of the Institute.
• 4.19 Political Activity:
  No employee shall involve in any political activity directly or indirectly. No employee of the Institute shall canvas for any political party or candidate at any point in time.

  Employees shall not contribute the Institute’s funds or assets to any Political Candidate, Party unless such contribution is expressly permitted by law and has been pre-approved by the appropriate, authorized representative of the Institute.

  Any PTVA’s Institute of Management employee who stands in elections for any public office may do so after informing the concerned authority within the Organization. Further, if elected to the post, the employee has to resign from the services of the PTVA’s Institute of Management to pursue his public / political career.

• 4.20 Regulatory Compliance:
  Every employee shall, in her/his occupational conduct, comply with all applicable laws and regulations, both in letter and spirit, in all the areas in which one operates.
• 4.21 Third Party Representation:
  Third Parties which have business dealings with PTVA’s Institute of Management but are not members of the PTVA’s Institute of Management, such as Consultants, Visiting Faculty Members, Contractors, Vendors and Suppliers are not authorized to represent the Institute without the written permission of the Institute.
• 4.22 Policy against Sexual Harassment and Other Harassment:
  PTVA’s Institute of Management recognizes that Sexual Harassment violates basic rights of gender equality, right to life and liberty and right to work with human dignity as guaranteed by the Constitution of India. To meet this objective, measures shall be taken to avoid, eliminate and if necessary impose punishment for any act of sexual harassment, which includes unwelcome sexually determined behaviour as per the guidelines of the Government of India/ University of Mumbai/UGC/AICTE/DTE, Maharashtra against Sexual Harassment, as deemed appropriate and applicable.

  Other Harassment:
  PTVA’s Institute of Management prohibits harassment of one employee by another employee or superior on any basis including but not limited to race, colour, religion, marital status, national origin, physical or mental disability and/or age. The purpose of this policy is not to regulate our employees’ personal morality. It is to assure that in the workplace, no employee harasses another. Harassment includes but is not limited to slurs, epithets, threats, derogatory comments, unwelcome jokes and teasing using verbal/oral/physical gestures or any electronic media.

  The Institute has a Grievance Redressal Committee where the complaints regarding any kind of harassment by a member of the Institute can be lodged by the employees of the Institute.

• 4.23 Whistle Blower policy: The PTVA’s Institute of Management provides a platform for employees to disclose information internally, which she/he believes shows serious malpractice, impropriety, abuse or wrong doing within the institute without fear of reprisal or victimization.
  Suggestion Box are kept at Reception Counter and Library, in case the employees want to make use of them to bring such issues to the notice of the Management.
• 4.24 Ethical Conduct:
  PTVA’s Institute of Management expects its employees to maintain high moral and ethical standards. These standards are characterized by honesty, fairness, equity in interpersonal and professional relationships as well as in our day-to-day activities. Employee of this Institute is supposed to inform in case, if he deviates from the above standard (or if any case is filed against him).

  No PTVA’s Institute of Management employee shall engage himself in any business activity without the knowledge and permission from the Institute. Further, if he directly or indirectly recommends any of his friends / relatives for any business dealing with PTVA’s Institute of Management, he must disclose the nature of such relationships and transactions beforehand.

• 4.25 Dress Code:
  PTVA’s Institute of Management expects its employees to follow a dress code which helps them to work comfortably at the workplace and at the same time project a professional image for our customers, potential employees and the community we are a part of. Hence, it is essential that all employees take pride in her/his appearance and maintain proper dress code and general appearance during office hours. Employees are expected to dress neatly and in a manner consistent with the nature of the work performed.
• 4.26 Environment, Health, Safety and Laws of the land:
  Employees shall adhere to the laws of the land – wherever they are – and shall not violate, cause or any action that impacts the Environment and the Health and Safety of PTVA’s Institute of Management Employees, Customers and at the Community at large.
• 4.27 Substance Abuse:
  To meet our responsibilities to Employees, Customers and Investors, the Institute shall maintain a healthy and productive work environment. Misusing controlled substances or selling, manufacturing, distributing, possessing, using or being under the influence of illegal drugs and alcohol on the job is absolutely prohibited.
• 4.28 Threats and Physical Violence:
  No employee shall use threatening words, or assault or commit acts of violence or possess weapons, firearms, ammunition, explosives or incendiary devices in the workplace, on work premises or in work vehicles or elsewhere.

  The list of behaviour, while not inclusive, provides examples of conduct that is prohibited by this policy:
  1. Causing physical injury
  2. Making threatening remarks
  3. Aggressive or hostile behaviour that creates a reasonable fear of injury to another person or subjects another individual to emotional distress
  4. Intentionally damaging employer property or property of another employee
  5. Committing acts motivated by or related to sexual harassment or domestic violence.

• 4.29 No Smoking:
  Smoking is strictly prohibited in the Institute premises. Appropriate actions shall be initiated against any person found contravening with the policy of this code.
• 4.30 Disciplinary Actions:
  All employees covered under this Code of Conduct and Ethics are required to adhere to the principles and rules laid down in this code. Failure to do so will attract appropriate action including disciplinary action against the employee who is found to violate these principles.
  Disciplinary action may include immediate separation of employment or any other action as deemed fit as per the guidelines of the University of Mumbai, UGC, AICTE, DTE & Ministry of HRD and the rules of the Institute. The Institute will recover any loss suffered by it due to violation of the provisions of this code by any employee.
  Disciplinary Proceedings against the delinquent employee shall be conducted in accordance with the principles of natural justice.
  The employees of the Compliance Committee and/or employees of Audit Committee will be notified of any concerns about violations of standards for conduct of business, ethics, laws, rules, regulations or this Code.

CODE OF CONDUCT AND GENERAL RULES FOR STUDENTS
(Effective from Academic year 2010-11)

Dear Students,

We welcome you all to Parle Tilak Vidyalaya Association’s PTVA’s Institute of Management. Parle Tilak Vidyalaya Association (PTVA) is a 90 years old educational institution having 4 schools and 3 colleges in suburb of North and Central Mumbai. This trust is parent to illustrious institutions like Parle Tilak Vidyalaya, Sathaye College of Arts, Science and Commerce, M. L. Dahanukar College of Commerce, Mulund College of Commerce. We are sure that your association with PTVAIM would be fruitful and you will inculcate all the qualities that make a true professional. We can proudly say that we have one of the best intellectual capital and infrastructure. We are sure you will make the best use of the resources made available to you. In order to supplement the resources available one needs to have a proper framework in place. Hence we have evolved these guidelines that will provide a framework for the effective day-to-day functioning of the Institute and enable effective delivery of facilities / services to the students. The guidelines will be effective from the academic year 2010–11 onwards and shall supersede all other guidelines in respect of matters stated herein. The authorities are free to make the desired changes in these guidelines as and when the need is felt / or changes are introduced in the statutes by Statutory bodies.

General Code of Conduct

• Ragging inside or outside the campus is strictly prohibited
• Everyone in the Institute must maintain cleanliness in the premises.
• No food items are allowed in the Classroom, Library and Computer Centre.
• Consumption of tobacco, smoking or alcoholic beverages is strictly prohibited on the campus.
• It is mandatory to wear Identity Cards on the campus.
• Damage to Institute property will invite disciplinary action.
• Two students shall be nominated from each semester / specialization as Class Representatives. Interested students should submit their nomination forms to the Academic Coordinators. The selection criteria would be:
  • Past Academic Record
  • Previous Experience
  • Commitment Level assessed through the Interview
• In case the nominated candidate fails to discharge his / her duties to the satisfaction of the class / Institute authorities, he / she shall be replaced.
• Any grievance pertaining to the administrative staff, teaching faculty and infrastructural facilities must be addressed through the Class Representative, who will take it up with the Dean Academics.
• In case of lecture cancellation, it is the responsibility of the Class Representative to inform the students through the agreed channel of communication. The Institute shall, however, put the information of the cancelled lectures on the notice board and the website if the information comes well in advance.
• Class representatives are discouraged from arranging extra lectures, guest lectures or canceling lectures without any prior intimation to the Dean Academics.
• The primary mode of communication with the students is the Notice Board. Students are advised to go through the notice boards every day.
• All students are provided with an Identity Card on the campus. Issue of duplicate Identity Cards will be done on a payment of a fine of Rs.100/-
• Students are requested to keep safety procedures in mind at all times. Fire extinguishers are placed at strategic points in order to ensure the safety and welfare of everyone in our Institute. Tampering with fire extinguishers is a serious offence.
• Prior written permission from the Director should be obtained for all functions/ get togethers/ events on and off campus. Students should not use the Institute’s name for any activity carried out outside the campus.
• Students are advised against indulging in any political or notorious activity that would cause injury to self and others. The Institute reserves the right to cancel the admission of such students.
• Students are advised against bringing or inviting any outsiders without the consent of the Authorities.

Attendance, Punctuality & Deadlines

• A student must have a minimum of 75% attendance in each subject. Attendance is a part of internal assessment. In case of genuine medical / professional /other reasons for lack of attendance, the student is required to intimate the Institute in writing immediately.
• Any leave without written intimation will be treated as unauthorized leave
• For ALL absence, prior intimation is to be given in writing to the Dean Academics/Course Coordinator. In case of emergency situations, intimation must be given on phone (sms) and fax / e-mail within 24 hours of the absence. Any leave without written intimation will be treated as unauthorized leave and will be reflected in the records as such.
• In case of prolonged medical leave the student should produce a Medical Certificate from a Registered Medical Practitioner supported by a letter from the Parent / Local Guardian.
• Students are advised not to miss lectures for workshops, seminars, placement activities and inter-institute events. They are also advised not to miss lectures in any subject for the sake of project or fieldwork in any other subject. Work on such activities must be done outside the class hours.
• Classes are expected to begin on time. Late coming is not permitted. Faculty has the authority to take appropriate action to deal with cases of late coming.
• Students are required to be present for all events of the Institute, including the Annual Convocation, Seminars, Guest Lectures, Workshops, and other events as intimated on the Notice Board. Absence from such activities shall invite disciplinary action.
• Students are requested to honour deadlines for submissions of projects, reports, assignments etc.

Dress Code

• The dress code for boys is western formals.
• The dress code for girls is Western or Indian formals. Hair must be neatly tied. Sleeveless & short dresses are prohibited.
• When guests visit the Institute, students are expected to wear Institute blazer suit.

Office Rules and Regulations

• The office timings are from 10.00 a.m. to 6.00 p.m. (with half an hour lunch break) except on Sundays and Public Holidays.
• Any student whose fees / payments are outstanding shall not be allowed to appear for the exams. Access to library and computer lab will also be withdrawn if fees /charges are outstanding.
• Students are not allowed to make any personal telephone calls from the Institute’s Office.
• For any other administrative assistance students should contact the Registrar.
• Students will be issued railway concession forms, certificates and other official letters after three days of submitting the application for the same.
• Students will be issued transcripts on payment of Rs.1000/-

Library Rules and Regulations

• Use of the Library is conditional on observance of the Rules and Regulations. Users must comply with the rules issued by Director and Librarian. Anyone failing to do so may be excluded from the Library and / or incur a fine.
• Library card will be issued on production of the fee receipt. A maximum of three library cards will be issued per student. The card is valid for the duration of the course (MMS – 2 years and MMM/MFM/MHRDM – 3years).
• Access to the Library is restricted to staff and students of the PTAVIM who are in possession of a current valid identification card issued by Institute and to such other persons as may be authorized by the Director / Librarian.
• Students are required to carry their library cards and must produce the same as and when demanded by an authorized person. Only the member to whom it is issued must use this card. Library card is not transferable.
• Students are not allowed to sit in the Library during lecture hours. This will invite penalty and exclusion from the Library.
• Belongings (Any type of Bags & Personal Books or Umbrellas or Mobiles, folders) are not allowed in the Library.
• Silence is required in study areas.
• Consumption of food and drink (with the exception of bottled water) or smoking or doing anything else which may disturb other readers or which may be against the discipline of the Library is strictly prohibited.
• The use of personal audio equipment is not permitted in the Library.
• The timings of the Library would be fixed by the authorities keeping the students requirements in mind. (Library Timings:- Monday to Saturday 8.30 am to 9.00 pm & Sunday–Monday 10.00 am to 6.00 pm) The same shall be intimated to the students from time to time. Students are required to adhere to the schedule intimated. The timings of the library may be changed at short notice in case of emergencies.
• A Student will be issued three Library cards and allowed to issue three books/ at a time for fifteen days. Issued material can be renewed after presenting the same physically. The date of return is stamped on the rear cover of the book. The book should be returned on or before that date. No reminder will be sent to the students for overdue items.
• Journals/Magazines (Back Issues) will be issued to each student for fifteen days.
• Fines are charged on overdue items. A fine of Rs. 5/- per day will be charged for delayed return of Books/Journal/Magazines. The amount of fine is subject to change without any prior intimation. Only 1 reissue is allowed
• If issued Books or Journals or study material etc. are lost, students are required to inform library counter immediately to avoid levying further fines and follow the guidelines related to replacement cost along the fine on prorata basis.
• Users are responsible for material borrowed on their cards and will be required to pay for any damage to, or loss of material borrowed at replacement cost, plus an administrative charge. Borrowing rights shall be withdrawn while payment is outstanding. Students are also directed not to draw or write any kind of remarks or highlight any contents of the book. This will invite penalty.
• Students are required to take a N.O.C. from the admin office for claiming the refund of library deposit.
• Discussions are not allowed in the reading room.
• Issue of duplicate Library Card will be done on a payment of a fine of Rs.20/- per card.

Computer Centre Rules and Regulations

• Use of computer lab is conditional on observance of the rules and regulations. Users must comply with the rules issued by Director/ Lab Administrator. Anyone failing to do so may be excluded from the Computer Centre and / or incur a fine.
• Students are not allowed to load any software without the prior permission of the Computer Assistant/ In charge of the Computer Centre.
• Students should not save any document on the desktop. The same should be stored in their respective folders.
• Visiting sites that are unethical and not for academic purpose or using e-mail facilities for personal purposes is strictly prohibited. Similarly, chatting or playing games in the Computer Centre is also prohibited.
• Bags are not allowed in the Computer Lab.
• Consumption of food and drink and the use of personal audio equipment are not permitted in the lab.
• Students are not allowed to change the settings of the computer.
• Students are required to carry a pen drive of their own.
• Can your portable devices before accessing.
• We respect intellectual property rights and hence all our computing facilities have licensed software(s).
• We do not allow any pirated /unauthorized software installation in our computers.

Feedback Mechanism

• The Institute has a well-established feedback mechanism for communication of student’s perception. Please ensure that the feedback is objective and honest.
• All students should get involved in this mechanism seriously as it truly helps the Institute improve the quality of services and teaching provided.

Examination Guidelines

• Any breach of the requirements relating to examinations and assessments, whether committed intentionally or unintentionally may be regarded as “misconduct” and dealt with under Discipline procedure of the University / Institute.
• The students will be evaluated for 100 marks for all the internal examinations. The evaluation will be based on internal assessment, class test, projects / presentations and semester/trimester end exams.
• The minimum passing marks for each subject is 50.
• A candidate failing in one or two subjects in the first or second semester is required to appear for the supplementary examination conducted by the institute. A student who fails in first attempt of the supplementary examination has to reappear in the second attempt of supplementary examination.
• Also a student who fails in more than two subjects in the first or second semester shall not progress to the next semester.
• Students must know their seat number before entering the examination room. Any student who has not been allocated a seat number should inform the General Office and complete the appropriate form/s prior to sitting the examination.
• Students are not permitted to enter the examination room more than half an hour after the commencement of the session. Students are not permitted to leave the examination room until half an hour after the start of the session or during the last fifteen minutes of the session, except with the special permission of the invigilator in charge of the examination who will report on the circumstances to Controller of Examination.
• Students are required to have photographic identification cards and these must be made available to an invigilator upon request. Procedures may be implemented from time to time to establish the validity of a student’s identity in the examination hall.
• Food and/or drink will not be permitted in an examination room.
• Students must not take into the examination room any books, writing paper, notes, manuscripts, electronic media, including electronic dictionaries, pagers, any form of stored or recorded information.
• Cell Phones are not permitted in the exam venue. If a mobile phone is found in a student’s possession after the Examination has started at the examination venue, it will be deemed as a Breach of Examination rules.
• Palm pilots, pagers, PDA’s and similar electronic media are not permitted into the Examination venue.
• Examination answer booklets must be submitted intact. No part of an examination answer booklet may be defaced, removed.
• All notes, rough work and calculations must be done in the examination answer booklet.
• Students must not communicate in any way with any person other than the Invigilator during an examination. Any other communication will be deemed as a breach of Examination Rules.
• An Invigilator shall have the power to exclude a student from an examination on the basis of misconduct or good cause and submit a written report on the circumstances to Controller of Examination immediately after the conclusion of the examination.
• Any student who needs to leave an examination room during an examination to go to the washroom must obtain permission from an Invigilator. The Invigilator has the discretion to refuse permission.
• A student who fails to attend an examination at the time and place published in the final time-table, displayed on the notice board, will be deemed to have failed in that subject. Opportunity for re-examination will be given according to the rules and regulations for re-registration and re-examination.
• Consideration will be given to requests for special examination arrangements to be made for students with disabilities. A writer shall be allowed on prior request for the examination on medical grounds accompanied by supporting evidence substantiating the disability or disadvantage.
• Cases of students indulging in unfair means during the exams will be reported to the Director who will forward the same to the Unfair Means Committee for investigation and recommendations. The decision of the Director will be final and binding on the student.
• If a student is not satisfied with the marks obtained in any subject he/she may seek verification by paying fees of Rs 250/- for Open Category students and Rs 125/- for students belonging to SC/ST/OBC/VJ/NT category. The result of the verification shall be final and binding on the student.

CLASS PROJECTS

• Faculty Members announce Class Projects as a part of the learning process for that subject. These Class Projects are usually undertaken in groups. The evaluation criteria and weightage is assigned by the Faculty concerned.
• Plagiarism is an academic offence. Work submitted must be student’s own.
• The Class Projects are a vital part of the learning inputs do engage in these projects with a serious learning intent.

SUMMER PROJECTS

• Students are required to complete summer training as a part of the academic requirements of the course.
• Every student will have to compulsorily work under the Project Guide.
• Two hard copies of the project one a spiral bound copy and another in black leather and embossed in golden duly signed by the respective Project Guide along with the a CD/DVD containing the soft copy of the project are to be submitted to the office on the resumption date as intimated.
• The submission has to be accompanied by a certificate of authenticity of work done signed by the Project Guide. Please note, there will be no extension of the deadline for signing the certificate.
• Students will be given model project guidelines and are encouraged to use these for writing their project reports.

FINAL PROJECTS

• Students are required to complete a final project as a part of the academic requirements of the course.
• The MMS specialisation project is the culmination of MMS program. The students are expected to synthesize, integrate and apply skills that they have acquired during entire program, across all semesters that approximate a professional practice experience.
• Every student will have to compulsorily work under a Faculty member from the area of specialization.
• It is mandatory and full credit course for 300 marks .University of Mumbai has specified formats mandatory for all MMS students irrespective of their specialisation.
• Project 1: Focus Area: General Management (100 marks)
• Project 2: Focus Area: Respective Specialisation (100 marks)
• Project 3: Focus Area: Social Relevance (100 marks)
• The evaluation of the project report will be done in two phases viz. – the written report and the viva-voce exam.
• The soft copy of the project will be checked by the student for plagiarism through the Learning Resource Centre and the output report should be attached to the hard copy of the project. This will have to be done before the submission
• The report should reflect original work.
• The student should report to the Faculty Guide once in a week as per the schedule announced by the Institute to discuss the issues originating from the project. The Faculty Guide has the authority to refuse signing the project if this condition is not satisfied.
• Two hard copies of the project one a spiral bound copy and another in black leather and embossed in golden duly signed by the respective Project Guide along with the a CD/DVD containing the soft copy of the project are to be submitted to the office on the date as intimated.
• The bound copy has to be accompanied by a certificate of authenticity of work done signed by the Guide. Please note, there will be no extension of the deadline for signing this certificate.
• Students will be given model project guidelines and are encouraged to use these for writing their project reports.
• Student will be required to under go a viva voce the schedule of which will be announced by the Institute.

PLACEMENT CODE OF CONDUCT & RULES

• The following are the rules with regards to Campus Placements which have to be adhered to by the students:
• Students should have abided by all the rules and regulations set by the Institute in order to qualify for the campus placements. (Attendance criteria has to be met)
• Students should provide their authentic data as and when required by the Placement Committee Members within the stipulated time. Non adherence to this will keep the student out of the Placement process. Also the student must keep the team updated in a timely manner if there be any changes in the submitted document/data.
• Students should keep themselves updated with all the placement news that is circulated through e-mails or put up on the Institute Placement notice board or informed to them via other communication channels.
• Student should register their names for the interview process of any company coming to the campus only if they are interested in taking up the job. No communication will be treated as ‘Not Interested.’
• Once a student goes through the company presentation regarding the job profile, pay-scale etc and then he/she registers himself/herself for the interview then the student cannot withdraw their name from the interview process. If the student fails to attend the interview then the placement committee reserves the right to exclude the name of the student from the campus placement process.
• If any student is not on time for the interview, then the placement committee reserves the right to exclude the name of the student from the campus placement process.
• If a student gets an offer letter from a company and if the profile and package is the same as communicated before the interview, then whether the student accepts or rejects the offer, he/she will not be eligible for any further Campus Placement Procedure of the Institute till all the other students of his/her specialization gets placed.
• If a student receives an offer letter from 2 companies at the same time then the student has the right to choose either of the offers received.
• Once the student receives the offer letter/appointment letter from the company, he/she has to inform the placement team and share a copy of the letter with the team within 3 working days.
• Whenever a student declines an offer made or decides to resign within 3 months of receiving the offer (or within 5 days of beginning summer internship) he/she should immediately inform the placement team of the same and any communication with regards to resignation or termination of employment should also be shared with the team. The student should consult with the placement team before deciding on such a step. Non adherence to this will keep the student out of the Placement processes.
• Students while attending the interview should carry the hard copy of their resume in the prescribed format, 2 photographs, ID proof, Institute ID card and all the other necessary and relevant certificates.
• A student should always be presentable while attending the interview. Boys should be dressed in formal blazers, formal shirt, trousers and tie with clean shave and well polishes formal shoes. Girls should be in Western/Indian formals, formal shoes and neatly tied hair.
• Student has to attend any lecture/sessions/seminar or any other program organized by the Institute for the placement or related purpose and communicated to them by the Placement coordinators/course coordinators/ Placement committee members.
• Student should always have relevant information about the company for the campus placement and the domain knowledge of the sector to which the company belongs, company performance, their products and services and the market reach.
• After the completion of the scheduled interview, the student must provide an honest feedback regarding the interview to the Placement team.
• The Placement team reserves the right to choose the best of the candidate for an interview depending on the requirement for the particular opening.
• The student must adhere to the time limit mentioned in the communication by the Placement team to apply for an opening.
• Each student will be allowed a maximum of 3 rejections to have a compulsory counselling session with the mentor. After this a maximum of 2 rejections from an interview attended will be entertained. Post such rejections the placement committee reserves the right to exclude the name of the student from the campus placement process.
• Student choosing to apply for their placement/internship outside the campus must ensure that the team is aware about the same well in advance. This is to ensure systematic scheduling of interviews and avoid any clashes of two interviews. If student does not inform the placement team in advance and the interview is scheduled by Placement team, then such interviews have to be attended by the student, else it will lead to placement code violation.
• Students has to communicate about his/her selection in the interview to the placement team. Half information or incomplete information will keep the student away from the Placement process.